Compliance & Reporting
Overview: ProBitManager provides comprehensive compliance documentation and reporting capabilities to meet industry standards, pass audits with confidence, and drive continuous improvement through data-driven insights.
Industry Compliance Standards
ISO Standards Compliance
ISO 9001:2015
Quality Management Systems
- ✓ Documented procedures
- ✓ Process control records
- ✓ Continuous improvement tracking
- ✓ Non-conformance management
ISO 45001:2018
Occupational Health & Safety
- ✓ Safety procedure documentation
- ✓ Hazard identification records
- ✓ Incident tracking & reporting
- ✓ Training verification
AS9100D / IATF 16949
Aerospace & Automotive
- ✓ First article inspection
- ✓ Process validation records
- ✓ Traceability documentation
- ✓ Statistical process control
Regulatory Compliance
OSHA Requirements
Safety Standards
- ✓ Machine guarding (1910.212)
- ✓ Lockout/tagout (1910.147)
- ✓ PPE compliance (1910.132)
- ✓ Hazard communication (1910.1200)
FDA 21 CFR Part 11
Electronic Records
- ✓ Electronic signatures
- ✓ Audit trail integrity
- ✓ Data security & backup
- ✓ User access controls
Industry-Specific
Custom Requirements
- ✓ Customer specifications
- ✓ Industry best practices
- ✓ Internal standards
- ✓ Supplier requirements
Complete Audit Trail
Every Action is Tracked
Who
- • User identification
- • Digital signatures
- • Role/permission level
- • Authentication method
When
- • Timestamp (UTC)
- • Duration tracking
- • Pause/resume times
- • Completion date
What
- • Actions performed
- • Values entered
- • Changes made
- • Issues reported
Tamper-Proof Records: All audit trail entries are cryptographically signed and cannot be modified or deleted. Changes create new records with full traceability to the original.
Report Types & Generation
Compliance Reports
Audit Summary Report
Complete compliance documentation for auditors
- • All checklists by date range
- • Compliance percentage
- • Non-conformance tracking
Safety Compliance
OSHA and safety standard adherence
- • Safety checklist completion
- • Incident reports
- • Training records
Quality Assurance
ISO 9001 quality management
- • Process control records
- • Inspection results
- • Corrective actions
Operational Reports
Performance Analytics
Efficiency and productivity metrics
- • Completion times
- • Bottleneck analysis
- • Trend identification
Machine History
Equipment-specific documentation
- • Maintenance records
- • Setup procedures
- • Issue tracking
Operator Performance
Individual and team metrics
- • Completion rates
- • Time efficiency
- • Training status
How to Generate Reports
Navigate to Reports
Go to Checklists → Reports or use the Reports button on the dashboard
[Screenshot: Reports Dashboard]
Configure Report Parameters
- Report Type: Select from compliance, operational, or custom
- Date Range: Last week, month, quarter, year, or custom
- Filters: By machine, operator, template, or department
- Format: PDF, Excel, CSV, or HTML
- Include: Photos, signatures, detailed notes
Generate & Export
Click "Generate Report" to create your document:
PDF Export
Professional format with branding
Excel Export
Data analysis and manipulation
Email Delivery
Send directly to stakeholders
Schedule Reports
Automated recurring delivery
Analytics Dashboard
Compliance Rate
↑ 2.3% from last month
Checklists Completed
This quarter
Avg Completion Time
↓ 12% improvement
Open Issues
Requires attention
Key Insights This Month
Best Performer: John Smith - 100% completion rate
Time Saved: 42 hours through digital checklists
Common Issue: Coolant levels (8 occurrences)
Trend: 15% faster startup procedures
Automated Reporting
Scheduled Reports
Set up automatic report generation and delivery:
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Daily Summary
End-of-day completion status
-
Weekly Analytics
Performance trends and issues
-
Monthly Compliance
Full audit documentation
-
Quarterly Review
Strategic insights and recommendations
Alert Notifications
Automatic alerts for compliance issues:
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Critical Non-Compliance
Immediate notification to managers
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Overdue Checklists
Reminder after deadline passes
-
Trend Alerts
Negative patterns detected
-
Audit Preparation
Pre-audit readiness check
Best Practices for Compliance Success
- 1. Complete Every Field: Blank fields can fail audits
- 2. Document Deviations: Explain any non-standard procedures
- 3. Regular Reviews: Monthly compliance checks
- 4. Training Records: Keep operator certifications current
- 5. Photo Documentation: Visual evidence for critical steps
- 6. Backup Regularly: Export records monthly
- 7. Version Control: Track template changes
- 8. Continuous Improvement: Update based on findings
Sample Report
Sample Compliance Report
[Screenshot: PDF report showing compliance summary, detailed records, and signatures]
Download Sample ReportReady for Your Next Audit?
ProBitManager ensures you're always audit-ready with complete documentation, real-time compliance tracking, and professional reports.