Tool Library Overview
What is the Tool Library?
The Tool Library is the heart of ProBitManager - your centralized database for managing all your cutting tools, bits, and accessories. It provides a comprehensive system for cataloging, organizing, searching, and tracking every tool in your workshop, from individual end mills to complete tool sets.
Key Benefits
- Never lose track of a tool again
- Instant access to tool specifications
- Track usage and predict replacement timing
- Generate QR codes for physical labeling
- Share tool libraries with your team
- Import from CAM software
Core Features
Comprehensive Tool Database
Store detailed information for every tool:
- • Tool type and geometry
- • Dimensions and specifications
- • Material and coatings
- • Manufacturer details
- • Purchase information
- • Custom notes and tags
Advanced Search & Filters
Find the right tool instantly:
- • Filter by type, size, material
- • Search by name or description
- • Sort by usage frequency
- • Filter by availability
- • Custom tag filtering
- • Smart suggestions
QR Code Generation
Physical-digital integration:
- • Generate unique QR codes
- • Print labels for tool storage
- • Scan to view tool details
- • Quick access to feeds & speeds
- • Track location and status
- • Mobile-friendly scanning
Image Management
Visual tool identification:
- • Upload multiple photos
- • Automatic thumbnails
- • Image gallery view
- • Drag-and-drop upload
- • Mobile photo capture
- • Cloud storage
Usage Tracking & Analytics
Monitor tool performance and lifetime:
Track Usage
- • Hours of cutting time
- • Number of operations
- • Materials cut
Predict Lifetime
- • AI-powered predictions
- • Wear rate analysis
- • Replacement alerts
Optimize Inventory
- • Stock level tracking
- • Reorder reminders
- • Cost analysis
Supported Tool Types
ProBitManager supports all common CNC cutting tools and accessories:
End Mills
Square, ball, corner radius
Drill Bits
Twist, center, spot
V-Bits
Engraving, chamfering
Face Mills
Surfacing, fly cutters
Thread Mills
Internal, external
Reamers
Straight, spiral
Boring Bars
Adjustable, fixed
Custom
Any tool type
Tool Organization Tip
Use a consistent naming convention for your tools. For example: "[Type]-[Diameter]-[Material]-[Flutes]" like "EM-0.25-CARB-2FL". This makes searching and sorting much easier.
Import & Export Capabilities
Import From
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Fusion 360: Direct .tools file import
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Vectric: Tool database import
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CSV/Excel: Bulk import with mapping
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MasterCAM: Tool library conversion
Export To
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PDF: Professional tool catalogs
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Excel: Spreadsheet with all data
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CSV: Universal format for backup
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QR Labels: Print sheets for labeling
Import Tip: Before importing, review our CSV Import Guide to ensure your data is properly formatted.
Interface Overview
Main Tool Library View
Search Bar
Quick search across all tool properties. Press Ctrl+K for instant access.
Filter Panel
Advanced filters for tool type, size, material, availability, and custom tags.
Tool Grid/List
Switch between grid view with thumbnails or detailed list view.
Quick Actions
Add new tool, import, export, and bulk operations buttons.
Tool Details Panel
Click any tool to view full specifications, images, and usage history.
View Options
- • Grid View: Visual thumbnails
- • List View: Detailed table
- • Compact View: Maximum density
- • Gallery View: Large images
Sort Options
- • Name (A-Z, Z-A)
- • Most/Least Used
- • Recently Added
- • Tool Diameter
Subscription Tiers
Free
$0/month
- Up to 10 tools
- Basic search & filters
- CSV export
- QR codes
- Usage tracking
Pro
$9/month
- Unlimited tools
- QR code generation
- Usage tracking
- All import/export formats
- Priority support
Enterprise
$49/month
- Everything in Pro
- Team accounts
- Shared libraries
- API access
- Custom integrations
Getting Started
Quick Start Steps
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1
Add Your First Tool
Click "Add New Tool" and enter basic information
-
2
Import Existing Tools
Use CSV import or CAM software integration
-
3
Organize with Tags
Create custom tags for easy filtering
-
4
Generate QR Codes
Print labels for physical tool storage
-
5
Start Tracking Usage
Log cuts to predict tool lifetime
Best Practices
Consistent Naming
Develop a naming convention and stick to it. Include key information like diameter, flute count, and material in the name for quick identification.
Regular Updates
Update tool status when tools break or wear out. This keeps your inventory accurate and helps with purchasing decisions.
Use Photos
Add photos to your tools, especially for specialty or custom tools. Visual identification is often faster than reading descriptions.
Track Everything
Include all tools, even inexpensive ones. The time saved finding the right tool quickly adds up to significant productivity gains.
Regular Backups
Export your tool library regularly as a backup. While ProBitManager stores everything in the cloud, having a local copy provides extra peace of mind.